Saturday, August 22, 2009

How to Use a Fax Machine

Even though traditional fax machines are fast being replaced by e-mail and Internet fax services, it's still important to know how to use this workplace workhorse. Here are some basic instructions for sending and receiving a fax.
Sending a fax:
Make sure the fax machine is plugged into a power source and also plugged into a working phone jack.
Turn the fax machine on.
Obtain the fax number of the destination fax machine.
Gather the documents you want to send and put them in the order you want them to be received.
Fill out a separate piece of paper called a coversheet with the following information:
recipient's name
recipient's fax number/phone number
your name
your phone number
a short message intended for the recipient similar to the subject line of an e-mail
number of pages (including coversheet)
Lay the documents face-up in the fax machine feeder tray with the coversheet on top
Dial the recipient's fax number (dialing instructions for international calls)
Press the "fax" or "send" button, depending on the particular fax machine model

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